As the House of Commons begins to look at a new employment model for MPs’ staff, we should look to other legislatures to see what we can learn from them

A Speaker’s Conference has been established to determine if changes need to be made to the employment arrangements for MPs’ staff. How the UK’s other legislatures manage and recruit their staff can help inform that process. As part of a long-term project on MPs’ staff, Rebecca McKee analyses how three of the UK’s legislatures recruit, employ and pay members’ staff.   

While their precise roles vary, legislators almost everywhere require support staff in order to do their job effectively. In the UK, these staff and their employment arrangements have become the focus both of public attention and internal scrutiny, through a series of reviews in Westminster and the devolved parliaments of Scotland and Wales. Later this year, in the House of Commons, the Speaker’s Conference on the employment of Members’ staff will consider other options for staffing arrangements as those currently in place in are only one of a range of possibilities.

This post outlines the current staffing arrangements in three of the UK’s parliaments – the House of Commons, Scottish Parliament and Senedd Cymru – and the key similarities and differences in their employment arrangements. The post covers the key areas of governance, division of roles and salaries and recruitment in each area. It also briefly highlights other possible options from legislatures elsewhere.

Devolved parliaments

Referendums in 1997 paved the way for the creation of the Scottish Parliament and the National Assembly for Wales, the latter being renamed the Senedd Cyrmu in 2020 following the Senedd and Elections (Wales) Act 2020. 

Both of these bodies adopted staffing arrangements similar to those of Westminster, whereby each member employs their own staff within a statutory regulatory framework covering some, but not all, terms and conditions. Each has a designated body responsible for determining the structure and rules on staffing and administering payrolls. The material they produce is a combination of guidance to members – as office holders who employ their staff, there is a balance to be struck between setting rules for best practice and encroaching on the autonomy of the member as the employer – and mandatory policies, such as the rules to be followed when members claim money for staff salaries.

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The Grocott Bill and the future of hereditary peers in the House of Lords

Today the House of Lords will announce the election of a new hereditary peer. Lord (Bruce) Grocott has once again put a bill before parliament to abolish the by-elections by which departing hereditary peers are replaced, following the removal of their automatic right to a seat in parliament in 1999. As David Beamish explains, the bill is unlikely to succeed despite having a great deal of support both inside and outside of the Lords. 

Following the Labour government’s reform of the House of Lords in 1999, 90 elected hereditary peers (as well as two office-holders, the Earl Marshal and Lord Great Chamberlain) remained part of the House of Lords, with – pending the promised second stage of reform – a system of by-elections to replace any who subsequently departed. The second stage did not happen and the by-elections remain as one of the strangest quirks of the UK constitution. In a 2018 blog post on the ongoing frustrations of those who sought reform to this system, I was rash enough to conclude that ‘there may nevertheless be some prospect of real progress in relation to both the size of the House of Lords and the ending of the hereditary peer by-elections’. The past three years appear to have proved me wrong.

House of Lords Standing Order 9(5) requires a by-election to be held within three months of a vacancy occurring among the hereditary peers (due to a death or retirement). This was suspended after the start of the pandemic in March 2020, alongside the postponement of local authority elections, initially until September, and then to the end of that year. Following a report from the Procedure and Privileges Committee, there was then another extension of the moratorium. A further report from that committee proposed yet another ‘short further suspension, until after Easter 2021, at which point the position should be reviewed again’. Finally, following another report from the committee, by-elections restarted, with a backlog of six vacancies to be filled.

There are five different electorates for by-elections: 15 of the 90 were elected by the whole House, and all members can vote in by-elections to replace them. The other 75 were elected by hereditary peers in their respective groups: 42 Conservatives, 28 Crossbenchers, three Liberal Democrats, and two Labour. The remaining hereditary peers in those groups can vote in by-elections to replace departed colleagues. Only four separate elections were needed when the moratorium on by-elections ended, as three of the vacancies were among the Conservative peers, and all three were filled together. For the first time, the arrangements were for the ballots to be conducted ‘using electronic means’, with the option of a postal vote for members ‘who have accessibility needs which mean they cannot use the online voting system or who do not have a parliamentary email address’. The four by-elections took place in June and July 2021.

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‘Our travel difficulties haven’t been well-understood by the Government’: life as an MP from the smaller opposition parties during the pandemic

Parliament has been forced to adapt its procedures and practices to the new environment created by the COVID-19 pandemic. Here, Louise Thompson and Alexandra Meakin outline how smaller parties have been disproportionately affected by the decisions that the government has made about how parliament should operate during the pandemic.

Legislatures across the world have had to adjust to new ways of working during the coronavirus pandemic, and the UK parliament is no different. All 650 MPs have seen their role transformed as they have adjusted to virtual and then hybrid proceedings in the House of Commons, remote and then proxy voting, the loss of the informal spaces for chats and networking, and moving constituency surgeries and meetings online. For a particular subsection of MPs, however, the last year has brought even more challenge and complexity. We argue that the changes to proceedings and operation of the Commons since March 2020 have disproportionately affected MPs from the smaller opposition parties, highlighting a failure in the decision-making structure to sufficiently take into account the circumstances of these MPs. This failure, we contend, risks delegitimising the Westminster parliament in the eyes of people living in the devolved nations.

The typical view of the House of Commons, with the government on one side and the official opposition on the other, reflects the traditional two-party dominance on the green benches. But if you look to the opposition benches, you will see a growing number of MPs representing smaller parties. Some 73 constituencies (that’s 11% in total) are now represented by parties outside this duality. The smaller parties range in size, from the 47 SNP MPs, to the sole representatives of the Alliance Party and Green Party. They differ politically too: the pro-EU Lib Dems and the Brexiteer Democratic Unionist Party share the same small-party benches. But regardless of size or ideology, all small parties and their MPs must deal with an institution designed, both physically and in its rulebook, with an emphasis on the two larger parties, something that this last year has demonstrated well.

The constituencies represented by the 73 small-party MPs are overwhelmingly concentrated outside of England, with 89% located in Northern Ireland, Scotland and Wales. Even in normal times, travelling to Westminster for these MPs almost invariably involves far longer and more complex journeys than for members representing English constituencies. The pandemic has exacerbated this, with public transport (literally the only option for MPs in Northern Ireland or the Scottish islands) cut drastically. In June 2020 the number of flights from Belfast to London, for example, fell from 12 a day to just one. Virtual participation in the Commons at this time was severely restricted, but the timing of the flights and difficulties securing tickets meant that MPs from Northern Irish constituencies were often unable to be present in the Commons chamber for the first items of business on a Monday or stay for business on Thursdays without being stuck in London (and away from their families and caring responsibilities) all weekend. For one Urgent Question on abortion in Northern Ireland, Alliance MP Stephen Farry had to ask another MP (the Scottish Liberal Democrat, Wendy Chamberlain) to speak on his behalf as he was unable to travel to Westminster at short notice (at this date, no virtual participation was allowed).

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The Backbench Business Committee: an unfinished revolution?

2020 marked the tenth anniversary of the establishment of the House of Commons’ Backbench Business Committee – an event that marked the first major reversal of a century-long trend of the government taking increasing control of the agenda of the House. But the anniversary went largely unnoticed. Paul Evans, a former Clerk of the committee, asks whether this is because it has been outmanoeuvred by the usual channels, has lost its cutting edge, or because relative obscurity is what backbenchers really want.

The birth of the Backbench Business Committee

The background to how the Committee on Reform of the House of Commons (commonly known, after its chair Dr Tony Wright, as the ‘Wright Committee’) was established can be found, for those interested, in the introduction to its first report. Amongst the matters the House instructed it to consider, when it was set up on 20 July 2009, was the ‘scheduling of business by the House’. It recommended the creation of a new category of ‘backbench business’, to be managed by a new committee of backbenchers, a new ‘House Business Committee’ to bring transparency to the way in which the House’s wider agenda was determined, and a system by which the House as a whole would be given the final say on its agenda. Many of these ideas had been foreshadowed in a Constitution Unit report published in 2007.

After an inconclusive debate on the proposals of the Wright Committee on 22 February 2010, on 4 March, amongst other reforms arising from the committee’s recommendations (most significantly on the election of chairs and members of select committees) the House agreed that a proposal for the establishment of the Backbench Business Committee should be brought to it by the government (emphasis very deliberately added) before the start of the next parliament, and that a House Business Committee should be established during the course of that new parliament. In fact, as everyone knew at the time, the timetable for doing so was well-nigh impossible. The parliament was dissolved on 12 April, just 20 sitting days after the 4 March debate. That could have been the last we heard of the recommendations on new ways to schedule the House’s business.

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The Fixed-term Parliaments Act: should it be amended or repealed?

A parliamentary committee has been established to review the effectiveness of the Fixed-term Parliaments Act 2011. Rather than wait for its conclusions, the government has published a draft bill designed to return control of the timing of general elections to the executive. Robert Hazell examines the issues the committee will have to consider, and proffers some possible improvements to the status quo.

On 1 December the government published its draft bill to repeal the Fixed-term Parliaments Act 2011 (FTPA). This would implement the commitment in the Conservative 2019 manifesto, which pledged: ‘We will get rid of the Fixed Term Parliaments Act – it has led to paralysis when the country needed decisive action’. The bill would revert to the previous system, and restore the prerogative power of dissolution. As the government’s Foreword explains:

The Bill makes express provision to revive the prerogative power to dissolve Parliament. This means once more Parliament will be dissolved by the Sovereign, on the advice of the Prime Minister. This will enable Governments, within the life of a Parliament, to call a general election at the time of their choosing.

The bill also contains an ouster clause to make sure that the exercise of the power of dissolution, and any decision relating to that power is non-justiciable and therefore not open to challenge in the courts. Alison Young and Mark Elliott have published detailed legal critiques of the bill which analyse the effectiveness of the ouster clause, and whether the power of dissolution that has been revived is now a statutory power, or a prerogative power. This blog does not go into the legal complexities, but focuses on the politics, and the possible outcomes from the review of the bill by the joint parliamentary committee established in November.

The joint parliamentary committee, and previous committees

The FTPA has all along contained a built-in mechanism for its own review, in a final section added during its parliamentary passage in 2011. Section 7 provides that between June and November 2020 the Prime Minister should arrange for a committee to review the operation of the Act. That committee was established last month, with 14 MPs and six members of the House of Lords. The Committee held its first sitting on 26 November, when it elected former Conservative Chief Whip Lord (Patrick) McLoughlin as its chair, and set a deadline of 4 January for the submission of evidence. The Committee held its first oral evidence session on 10 December, with Stephen Laws and Professor Alison Young; the next session is on 17 December, with former Commons clerks Lord Lisvane and Malcolm Jack.

But two parliamentary committees have already recently reviewed the operation of the FTPA: the Lords Constitution Committee, and the Commons Public Administration and Constitutional Affairs Committee (PACAC). The Lords Committee held two evidence sessions, in autumn 2019 (including evidence from me); but it was a further year before the Committee published its report in September 2020, as summarised here by its chair Baroness (Ann) Taylor. The long delay suggested the Committee had difficulty agreeing its recommendations, and the report instead raised a series of basic questions about any legislation to replace the FTPA. 

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